Versions – If a user has enabled In-Place Hold or Litigation Retention, mailbox items must be protected from tampering or modification by the user or process. This is achieved through a copy-on-write process. When a user or process changes certain properties of a mailbox item, a copy of the original item is stored in the Versions folder before the change is committed. The process is repeated for subsequent changes. Items captured in the Versions folder are also indexed and returned during eDiscovery searches. Once they are no longer retained, copies of the Versions folder are deleted by the managed folder wizard. Stay transparent to the user by not having to stop risk management (MRM). Office 365 litigation retention can only support organizations with rudimentary legal retention requirements. If a mailbox is placed simultaneously on one or more in-place and litigation holds (without delay), all items are retained indefinitely or until the retention areas are deleted. If you delete litigation retention and the user is still stored on one or more in-place holds, items that meet the criteria for permanent retention are retained for the duration specified in the retention settings.
Previously, administrators had to manually identify users without blocking litigation and set the lock on required users. Instead of the manual process, administrators can now do this with the following cmdlet. 3. Select the user you want to place on litigation hold. Note: The above cmdlet locks a pending mailbox indefinitely. It`s worth noting that while they get similar results, a legal hold in Office 365 should not be confused with a retention policy in Office 365. Although both prevent the removal of some ISEs, litigation retention can be enabled and disabled manually in Office 365, has fewer mailbox restrictions, and allows data recovery. The challenge for organizations is to streamline case retention management for Office 365 to reduce costs and reduce the workload for legal and IT teams. For many organizations, native Office 365 retention may not provide the flexibility, centralized control, and time-saving features needed to accelerate eDiscovery and simplify case retention in Office 365. This is where Mimecast can help.
Placing a mailbox in an unlimited archive means that mail items that meet retention requirements are never deleted from the mailbox. This can cause the quota of recoverable items to be exceeded, which can render the mailbox unusable. Microsoft recommends that you enable an archive for the mailbox and the Auto-Extend Archive feature. For more information, see Blocking and Mailbox Quotas. The Netwrix solution allows you to quickly find data relevant to your case in multiple on-premises and cloud repositories. It also helps you save that ESI from tampering and destruction and gather all the evidence in one central location for further examination. It will even automatically redact PII and other information that isn`t necessary for litigation, so you can avoid breaches of confidential information. Keeping a dispute in Office 365 can be simple, depending on your plan. If you managed an on-premises Exchange installation, you might be familiar with another type of store, the compliance store.
These holds have been deprecated and removed from Exchange Online, so the only retention system supported after fall 2018 is litigation hold, which was introduced with Exchange Server 2010. You can also use the web interface. It will take much longer to enable multi-mailbox dispute retention than it will take to issue a PowerShell command. However, for one or two mailboxes, the process is simple: Query-based archiving: If your organization maintains items based on specified query parameters, you can use a query-based compliance store. You can specify query parameters such as keywords, start and end dates, sender and recipient addresses, and message types. After you create a query-based compliance store, all existing and future mailbox items (including messages received later) that match the query settings are retained. Use the Set-Mailbox cmdlet with the LitigationHoldEnabled parameter to enable litigation retention for specific Office 365 users. For example, if you have an Exchange Online Plan 1 license, you must assign the Exchange Online plan archive license to lock the litigation hold on a mailbox. You can configure the duration of a litigation hold.
As long as it takes, ESI cannot be removed from your system – the content does not change and deleted items are retained even if they appear to have disappeared to the user. At the end of the period that you specify, retention is automatically canceled and the existing retention policy (if any) that applies to the mailbox is applied. Mimecast`s all-in-one solution for email archiving, continuity, and security provides powerful tools to streamline case retention in Office 365. As a cloud-based solution, Mimecast is quick and easy to deploy without capital expenditures, and administrators can access Office 365 email retention and litigation hold solutions from a single web-based console. After you enable archiving for a mailbox that almost exceeds the storage quota for the Recoverable Items folder, you can run the Managed Folder Wizard to manually trigger the wizard to process the mailbox so that expired items are moved to the Recoverable Items folder in the archive mailbox. For instructions, see step 4 in Increase the Recoverable Item Quota for Archive Mailboxes. So why not automate the process? Relying on manual processes to suspend Office 365 leaves room for human error and significantly slows down the legal retention process. By using a third-party archiving solution to create a record of all email correspondence and automate legal retention, you can speed up the retention process, ensure it`s repeatable, and provide the court with detailed documentation of your efforts. By choosing the right solution, you can ensure that your business is better prepared for legal challenges.
Litigation retention retains deleted items as well as original versions of modified items until the archive is no longer archived. Optionally, you can specify a retention period that keeps a mailbox item for the specified time period.
